**Update: Be sure to read our article "The Eight Most Important Items to Include in Your Thank You Letter"
Writing a thank you note when your grant application is funded is one of those things that should be obvious. Unfortunately, the number of nonprofits that do not thank their funders is extremely high. Our own research shows about a 70% rate of non-thank you's. That lack of courtesy does not tell the donor that you are successfully busy implementing the program that they just funded. It tells them that you are ungrateful. It also tells them that they should not bother funding your proposal in the future.
Sending a thank you note does not mean shooting over a brief e-mail. It means taking the time to write a thoughtful note, by hand, on a real thank you card, regardless if the grant is for $200 or $200,000. You can buy a 50-pack of thank you notes at the local stationary store for just a few bucks, so there really isn't an excuse to be rude. That small amount of time you spend could help secure funding for your organization for several years to come. Appreciate your donors! Where would you be without them?
By the way, if someone helps you get a grant (grant writer, volunteer, employee), you should thank them too! People like to be thanked and appreciated.
Here's a sample thank-you to a funder to get you started:
Dear (title and name),
Thank you so much for your generous contribution to our non-profit organization, (name of your
organization), for (amount of grant). We extend our gratitude for your continued support of (your type of program) funding through your grant making activity.
This grant will be used to assist us in (indicate programming activities
to which the funding will be provided). (Add one or two sentences telling why the
grant funding is important to your organization and your community – how it makes a
difference, including the economic impact on your community, if applicable.)
(Type your name)
(Type your title with the organization)